Exporting Quotas to Other Drives
When you have a working quota system on one drive, you can move it to other drives by exporting the quota records, then importing them to any target drives in the enterprise. By exporting quotas, you can easily create quotas for users who access multiple computers on your network.
To export a drive's quota records, open the drive's Properties dialog box, move to the Quota tab, click Quota Entries, then select the user quota records you want to export. Open the Quota menu, select Export, then save the file. Don't add an extension to the filename—disk-quota settings are saved in a file format that's exclusive to the disk-quotas feature. In fact, the system won't show the filename extension for the quota-settings file, even if you've configured Windows to show filename extensions for all files.
To import the quotas to another drive, open the drive's Properties dialog box, select the Quota tab, then click Quota Entries. From the Quota menu, select Import, then select the file you saved. The OS automatically creates quota entries for each user. If a user in the import file already exists on the user list, the system asks you whether you want to replace the quota specifications. You can also copy quota entries by opening both Quota Entries windows and dragging a user entry from one window to the other.
The disk-quota file contains only specifications for the usernames you exported; it doesn't enable disk quotas for the target drive, nor does it set default quota specifications. You must perform those tasks manually.
Deleting Quota Entries
If a user stops using a computer for file saves, you can save overhead by eliminating the user's entry from the Quota Entries window. However, you must delete, move, or change ownership for all of that user's files. Right-click the user's listing and select Delete, then click Yes when the confirmation dialog box appears. In the Disk Quota dialog box that appears, select the appropriate option for each file that the user owns, as Figure 5 shows. You don't have to take the same action for all the files*you can move some, take ownership of some, and even delete some (although that might be risky).
Win2K's disk-quota feature helps you avoid running out of disk space and is a good way to enforce your company's rules about performing regular housekeeping chores on drives. In addition to protecting disk space on your servers, this feature works extremely well on XP Professional Edition and Win2K Pro workstations if your users save files locally.
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